E Signature Technology for Agencies

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E signature technology speeds up http://vpnssoft.net/what-is-vpn-software many documents, reducing time in the review process and saving money on postage, paper and faxing. It also reduces the amount of time it takes to distribute documents to signers and enhances the ease at the ability to sign documents from remote locations.

A basic electronic signature is a digital representation of a typed or handwritten name. Electronic signatures of this kind do not include encryption or authentication functions or confirm the identity of the signer. A more sophisticated eSignature utilizes verification technology to create an encrypted hash of signature data, and then connect it to a public key that is associated with the signer’s electronic ID. The recipient can decrypt the hash, compare it to the public key, and confirm that the signature hasn’t been altered since it was signed.

An agency can employ additional verification methods to increase the security of eSignatures such as passwords, two-factor authentication and biometrics. These more sophisticated forms are used when there’s greater chance that the validity of the signature will be challenged.

Agencies should give special consideration to long-term, electronically-signed records that preserve legal rights. These records may require a longer life cycle and it is essential to ensure that a records integrity is maintained during any migration or upgrade processes. The guidance provided by NARA for scheduling records can help agencies decide the appropriate retention period for these records.